easy2edit - Document management [webbased management tools]

Document Management System Where is that document your colleague created last week – the one you need right now? And where did you put that form you use just once a year? Problems of this nature are a thing of the past when you switch to the easy2edit document management system. The easy2edit Document Management System offers you access to all your documents wherever you are. The easy2edit DMS is fully web-based, and consequently you are offered access to your documents and files from any location with an Internet connection. Moreover since our DMS can be used for every type of document you will always be able to find images of AutoCAD drawings, images, JPG diagrams, JPEGs – and every other conceivable type of document – in the easy2edit Document Management System. Further major benefits offered by the easy2edit Document Management System include:
Version management	a new version is saved once any changes are made to a document; consequently you always have at least two versions. You can also maintain more than two versions if you so require.
The use of your house style is guaranteed	the management template ensures that all your employees use the same layout for documents such as fax messages, quotations, press releases, memos, minutes, etc. Existing templates/designs used in your organisation can also be introduced with the greatest of ease.
All documents can always befound	Workflow management enables your manager to specify the procedure for completed documents. This can include the identity of the officer who must approve the document, who is permitted to publish the document, and where the document must be saved.
All documents at one central location	When you use the easy2edit Project Management System the easy2edit project interface offers you a central portal for the storage of all documents and the associated structures. Consequently all project information is included in the easy2edit Document Management System – and is available to all the members of the project team.
Simple, and personal	Since the easy2edit Document Management System runs together with the business relationships’ database you can link a relation to a template and create a personal document which is saved automatically.
A convenient overview	you can fetch and print a report of all files and documents in the DMS. This can be used, for example, to determine how many letters have been sent to a specific customer – or how many quotations have been submitted by a salesperson
Fully informed	project managers can opt to send an e-mail to all members of the project team when a document is amended.
Reducing the paper mountain	the easy2edit Document Management System can also be used to manage incoming post. The post can be scanned and then transmitted to the system. The manager enters the documents’ attributes in the database. The employee(s) to whom the document has been assigned are sent an e-mail for the processing of the document.
Rapid communications	documents in the DMS can be published on your web site, Intranet or Extranet – or by e-mail. All easy2edit documents are allocated to a URL that always refers to the most recent published version of the relevant document.
The easy2edit Document Management System is a standard component of the easy2edit Intranet and Enterprise packages. Are you interested in this rapid and simple form of communications –and are you interested in convenient archives? The Studio2 team will be pleased to give you the advice you need, and submit you a clear quotation.